When your day is filled with unpredictable calls, meetings, and paperwork, effective time management can feel impossible. However, learning how to prioritize and manage your time efficiently can help reduce stress and improve your overall effectiveness—both on and off the job.

Use the “Top Three” Technique

One easy strategy for managing your day is the “Top Three” technique. At the start of each shift, identify the three most important tasks you need to complete, whether it’s completing paperwork, checking equipment, or prepping for a training session. Keeping your focus on these key tasks helps ensure you’re addressing the most pressing priorities without getting bogged down by smaller distractions.

Time Blocking for Admin Tasks

Between calls, it’s easy to get distracted by administrative tasks that pile up. A simple time-blocking technique can help you stay on track. Set aside a designated block of time—whether it’s the first 30 minutes of your shift or during a quiet period later on—to focus solely on paperwork, reports, or other non-urgent tasks. By dedicating uninterrupted time, you can stay on top of your responsibilities without feeling overwhelmed.

Delegate When Possible

Delegating tasks to colleagues, when appropriate, can be a game-changer in managing your workload. If there’s a non-critical task that someone else can handle, don’t hesitate to ask for assistance. Being able to lean on your team not only lightens your load but also fosters trust and cooperation within the group.